Camp Policies

Sports Camps Principles, Codes and Policies

Principles of the Brown University Community

We, as members of the Brown University community – faculty, students, and staff – are dedicated to supporting and maintaining a scholarly community in which all share together in the common enterprise of learning. As a central aim, Brown University promotes intellectual inquiry through vigorous discourse, both oral and written. The fundamental principles that must necessarily undergird this aim include:

  • respect for the integrity of the academic process;
  • individual integrity and self-respect;
  • respect for the freedoms and privileges of others; and
  • respect for University resources.

In becoming a part of Brown University, we accept the rights and responsibilities of membership in the University’s academic and social community, and assume the responsibility to uphold the University’s principles.

Individual Integrity

In order to ensure that the University can dedicate itself fully to its academic and educational vision, it is expected that an individual’s personal integrity will be reflected not only in honest and responsible actions but also in a willingness to offer direction to others whose actions may be harmful to themselves or the community. The University expects that members of the Brown community will be truthful and forthright. The University expects that community members will not engage in behavior that endangers their own sustained effectiveness or that has serious ramifications for their own safety, welfare, academic well-being or professional obligations, or for that of others.

Respect for the Freedoms and Privileges of Others

We strive for a sense of community in which the individual growth of all members is advanced through the cultivation of mutual respect, tolerance, and understanding. Brown University values and encourages individuality while also affirming the community dimensions of academic life. A socially responsible community provides a structure within which individual freedoms may flourish without threatening the privileges or freedoms of other individuals or groups.

The University is committed to honest, open, and equitable engagement with racial, religious, gender, ethnic, sexual orientation and other differences. The University seeks to promote an environment that in its diversity is integral to the academic, educational and community purposes of the institution.

Respect for University Resources

All community members must respect the general resources and physical property of the University. Such resources are assets in which community members have a vested interest, as these resources specifically support the institutional mission.

A. Code of Conduct

To uphold the Principles of the University Community, members of Brown University are required to abide by the following expectations. These rules are applicable beginning on the participant’s camp(s) start date through to the end of their camp(s), including between consecutive camp(s) if the participant remains on the Brown campus, is participating in a camp sponsored trip, at an affiliate site, or elsewhere.

A.1. Act as good citizens by showing respect and courtesy to all members of the University community, including fellow students, staff, instructors, campus neighbors, and affiliates.

A.2. Be truthful in personal and athletic engagements.

A.3. Use methods of expression that are appropriate for a healthy living-learning environment. Obscene, derogatory, and abusive language is prohibited.

A.4. Abide by the University's Statement of Nondiscrimination and Anti-Harrassment Policy that prohibits discrimination or the facilitation of discrimination of any kind including, but not limited, to discrimination based on sex, race, color, national or ethnic origin, age, religion, sexual orientation, gender identity, gender expression, status as a veteran, or disability. Participants must also abide by the Sexual and Gender-Based Harassment, Sexual Violence, Relationship and Interpersonal Violence and Stalking Policy which outlines prohibited conduct related to non-consensual sexual contact, sexual misconduct, and gender-based harassment.

A.5. Respect University and other community members’ property, including equipment, furnishings, and facilities (including but not limited to, residence halls, classrooms, athletic facilities, dining halls, indoor and outdoor common areas), and private property.

A.6. Behave in ways that do not expose oneself or others to injury or endangerment, regardless of intent.

A.7. Not commit, or threaten to commit, acts of violence on people or property.

A.8. Not engage in any form of harassment, bribery, or bullying. Harassment is defined in the Nondiscrimination and Anti-Harassment Policy.

A.9. Adhere to all federal, state, and local laws.

A.10. Abide by the Code of Conduct and all applicable, University policies, procedures, and rules, including those rules and guidelines presented by staff and instructors during the camp.

A.11. Not assist or attempt to assist another individual in violating the Code or University and policies, procedures, and rules.

Failure to abide by this code, policies, and practices on the form each participant attending must review and sign, Sports Camps website, and applicable University policies, procedures, and rules may result in disciplinary action, which could include but is not limited to: a warning, restitution, consultation with parent/guardian, or in cases of serious or repeated incidences, dismissal from the program. More information about dismissals can be found below.

If participants or parents/guardians have questions about the Code of Conduct, they should contact the Sports Camps Office as soon as possible, ideally prior to beginning a program.

B. General Campus Policies

B.1. Participants are expected to respect others. Violence, threats of violence, intimidation, bullying, stalking behavior, dangerous conduct, belligerent behavior, and menacing behavior are prohibited. Any actual or attempted unauthorized use of electronic or other devices to make an audio or video record of any person without prior knowledge or consent is prohibited.

B.2. Participants are expected to respect themselves by avoiding conduct that is potentially dangerous and/or detrimental to their physical, psychological, or emotional well-being.

B.2.1. Should a participant exhibit behavior which causes the program staff to have a concern for the participant’s health, that participant may be required to see a healthcare professional for a consultation at Brown University's Health Services, Counseling and Psychological Services on campus, or an appropriate non-Brown affiliated clinic off-campus prior to continued engagement with the program.

B.2.2. If relevant staff determine that a participant is unable to function independently and/or is having a significant impact on the community, the participant may be asked to leave the program. Should this situation occur with a residential participant, parents/guardians will be expected to pick up their participant within 48 hours.

B.3. Participants are expected to respect the community, including virtual communities and remote classrooms. Disruption and disorderly conduct are prohibited, as is unauthorized entry into buildings, spaces, or rooms, virtual or otherwise.

B.4. Participants are expected to respect the property of the University and the property of others. Vandalism, defacement of property, destruction of property, and moving or removal of property without permission of the owner or owners are prohibited.

B.4.1. Participants must comply with fire safety regulations posted in buildings when on campus. Participants must evacuate buildings immediately when a fire alarm sounds. Tampering with fire equipment, including fire extinguishers, smoke alarms, smoke detectors, fire extinguishers, and alarm boxes is strictly prohibited. Participants may not prop open or otherwise tamper with a locked exterior door or fire doors.

B.4.2. Animals are not permitted in any University building, even on a temporary basis, except for pre-approved service and support animals.

B.5. Participants are expected to respect University officials and program administrators. Failure to identify one’s self, evasion of University officials, failure to comply with a reasonable request of a University official, failure to respond to questions from a University official, harassment and/or belittling of staff performing their duties, and disrupting Sports Camp or University operations or authorized non-University activities occurring on campus are prohibited.

B.6. When on Brown’s campus, participants may not use, possess, or be in the presence of the following:

  • weapons, facsimile weapons, firearms, ammunition, projectile launchers, or BB guns/pistols
  • illegal knives, fireworks, or explosives;
  • candles (including tealights), incense, grills, flammable liquids, gas-operated stoves, hot plates, toasters, toaster ovens, appliances with an exposed heating element, space heaters, air conditioners (unless medically authorized and registered with the University), torchiere halogen lamps, refrigerators in excess of 4 cubic feet, refrigerators in excess of 1.5 amps, and 100 watts,
  • hoverboards;
  • alcohol, tobacco products, illegal drugs (including marijuana), or related paraphernalia

B.6.1. Participants who find themselves in the presence of any prohibited item(s) listed in B.6. must promptly and immediately report the existence of these items to residential staff.

B.7. Participants may use personal over-the-counter and prescription medication, but may not share with others or use other’s medications.

B.8. The operation of motor vehicles by residential participants is prohibited. Commuter or Day participants may only use motor vehicles for transportation to and from the Brown campus. Participants who must commute to campus by car should find legal on-street parking for the duration of the camp day or utilize Lot 68 - Self Pay Visitor Parking Garage, also called the Power Street Parking Garage, located at 111 Power Street. The visitor entrance is located at the intersection of Power and Thayer Streets. Unauthorized vehicles parked in other locations will be ticketed and/or towed.

B.9. While on campus, participants in Sports Camps may visit other participants’ residential spaces. They are required to comply with courtesy hours and quiet hours when in residential spaces. Participants in Sports Camps may not visit the residence halls of undergraduate students.

D. Residence Hall Policies

In order to support participants in their successful participation in Sports Camps, all residential participants must abide by the following guidelines. Failure to follow these guidelines and established expectations for social and residential conduct as indicated in the Code of Conduct may result in disciplinary action. Participants are expected to act responsibly and autonomously at all times, but will be subject to guidance and direction from residential staff who are responsible for enforcing program policies and procedures. If inappropriate behavior occurs, residential staff will intervene and discourage such actions. Residential staff will forward relevant cases to the Pre-College Campus Life office for review and potential conduct proceedings. (See E. Disciplinary Procedures).

D.1. Residential participants are expected to be in possession of their Brown issued identification card (Brown ID) whenever they leave the room and must immediately report any instance of lost or stolen ID cards to a member of Brown Card Office or the Department of Public Safety (if after hours).

D.2. Residential participants are expected to be in possession of their room key whenever they leave the room and must immediately report any instance of lost or stolen keys to residential staff. Participants should use only their own key, and never lend the key to another athlete.

D.3. Residential participants are required to sleep in their assigned Brown University room and must adhere to quiet hour restrictions (listed below). This includes a face-to-face check-in with their Resident Assistant every evening by the designated curfew time and remaining on their floor until 6:00 AM the next morning. Participants who are delayed in returning to their residence hall by curfew must contact a Resident Assistant by phone in advance of the curfew time, and may still be subject to disciplinary consequences for their tardiness. Sports Camps does honor roommate requests when possible but it is not guaranteed. Participants enrolled in the same camp are not necessarily housed in the same residence hall.

D.4. Participants must maintain reasonable courtesy hours within and in the vicinity of the residence halls at all times. Participants must comply with the requests of others to lessen or eliminate noise.

D.5. Residential participants must adhere to quiet hour restrictions between 10:00 pm and 6:00 am that are established to create an environment that is conducive to sleep. When Quiet Hours are in effect no noise should be heard from another room or area. Participants may socialize quietly during quiet hours in the lounges.

D.6. Participants must respect the rights of roommates, including but not limited to, the right to privacy and free use of the shared room.

D.7. Participants may only have other Brown Sports Camps participants as guests in the residence halls. All other visitors are not permitted in the residence halls, with the exception of parents/guardians for move in or move out.

D.8. Participants may not have overnight guests in the residence halls.

D.9. Participants must maintain the condition of their room and hallways and are responsible for disposing of their own trash in the designated areas within and around the residence halls. Participants will be held liable, individually or jointly, for damaged or missing University property.

D.10. Participants must adhere to all housing procedures including proper check out and key return.

E. Disciplinary Procedures

E.1. Offenses

In a case where a participant, in the judgment of the residential staff, fails to meet the established expectations for social and/or residential conduct, or shows disregard for a member of the residential staff's directives, the case will be forwarded to Pre-College Student Life for review..

E.2. Disciplinary Meetings

The disciplinary system is not meant to mirror the legal system. Rather, the principles of the Sports Camps and Pre-College programs and the goals of balancing participant education with accountability provide a philosophical foundation distinct from the legal system. Participants will receive a charge letter describing the alleged violation. Disciplinary meetings are conducted by a program staff member. In determining whether or not the Code of Conduct and/or policy has been violated, the staff member will review relevant documents, interview potential witnesses and other parties, and will collect evidence as available. The finding of responsibility will be based on the standard of the preponderance of evidence. If it is determined that a violation has occured, the program staff member will determine the appropriate penalty. Program administration has the authority to take interim action with respect to an participant’s status pending a final disciplinary action.

In an effort to encourage participants to take responsibility for their behavior and use the experience to make good decisions, parents/guardians may not be notified of a disciplinary meeting until the outcome has been determined.; Notification to parents/guardians may take place prior to the outcome of a disciplinary meeting depending on the severity of the incident or the severity of the potential sanction/consequence.

E.3. Non-Academic Sanctions (may include one or more of the following outcomes not necessarily in this order):

  • Written warning
  • Probation (Note: Participants placed on probation are notified in writing that any misconduct while on probation is likely to result in dismissal from the camp.)
  • Housing assignment relocation or removal from housing
  • Fines (for the repair or replacement, or cleaning of property)
  • Dismissal from the program (further described below)

E.4. Camp Dismissal

Should a single serious violation occur or should an participant endanger the well-being of themselves and/or others, a decision may be made to dismiss the participant immediately and without prior probation. This circumstance includes serious infractions that occur during the final days of the participant’s program. Such violations will result in withdrawal from the program. In cases of serious violations that lead to dismissal, program administration may request the assistance of Brown University Department of Public Safety.

Participants dismissed from the program are notified in writing. A parent/guardian is notified immediately after the decision of dismissal has been made. Parents/guardians of dismissed participants are required to make travel arrangements, and depart from campus within 48 hours of the dismissal notification or at the close of the camp, whichever comes first. In cases of sexual or gender-based misconduct, the complainant will be notified of the finding, sanction, and any accompanying terms that impact them.

Participants dismissed from the program are responsible for checking out of their room under the supervision of a residential staff member. If a participant or parent/guardian is not able to pack their belongings, a moving company will be contracted by the University to inventory, pack, and ship the participant’s belongings at the participant’s own expense. The University is not responsible for any lost or damaged items.

Participants who have been dismissed from any Brown Sports Camp for social, or residential violations will receive no refunds of any fees. Camp Coaching Staff including Brown University and visiting coaches will be notified of participants who have been dismissed.

E.5. Appeals

Participants may appeal by submitting an appeal letter to the Dean for Pre-College and Undergraduate Programs. Appeals will only be considered on one or more of the following grounds which must be included in the justification for appeal:

The participant is presenting relevant new evidence that was not available at the time of the hearing.

The participant is able to demonstrate a substantial procedural error by the hearing body/officer.

Participants are typically notified of the outcome of the appeal within 24 hours from the time of submission. During the appeal process, the findings are in effect, (i.e. a participant who is given probation is on probation, or if dismissed, the participant will not be allowed to attend camp sessions, and may be temporarily moved out of their residence halls). The final decision of the Dean may not be appealed.

F. Financial Policies

F.1. Camp Payments

All sports camp fees must be paid in full at the time of registration. Walk-in registration will be available onsite during the camp check in on a first come first serve, basis pending availability in the camp. Please visit specific camp pages for details.

F.2 Accepted Payment Methods

  • Online Registration:
    Only credit cards including (MC/Visa/AMEX/Discover) are accepted for camp fee payments.
  • Walk-in Registration (provided space is available):
    • Credit cards including (MC/Visa/AMEX/Discover)
    • Cash
    • Personal or bank check made payable to 'Brown University'

F.3. Returned Payments

  • Returned Checks: Returned checks due to insufficient funds, incorrect account information, etc. will be notified via email and or phone. Payment is expected within 2 business days of camp staff notification.

F.4. Sports Camps Refund Policy

  • In the event that a program is cancelled due to low enrollment or for reasons outside of the University's control, program fees will be refunded. Program related costs not billed by Brown University (e.g., travel, etc.) are non-refundable.

F.4.A. Standard Refund Policy

  • Refunds for reasons other than a camper illness or injury are only permitted up to 30 days before the start of camp. For day/commuter camps, the refund will be reduced by a $100 administrative fee. For residential camps, the refund will be reduced by a $250 administrative fee.
  • After the 30-day window, only requests supported by proper medical documentation demonstrating illness or injury that prevents the camper from participating in camp will receive a refund minus the administrative fees. No refunds are provided for a camper who departs camp early for any reason, including injuries sustained at camp.
  • All requests for refunds must be submitted in writing via email to [email protected] within the 30-day policy window, or in the case of illness or injury, no later than seven (7) days after the completion of the sports camp. Any requests submitted more than 7 days after the camp will not be accepted for any reason and the camp fees will be forfeited.
  • 48 Hour Registration Grace Period: Participants who register for a camp in error and subsequently would like to cancel their registration, may request to do so by sending an email request to [email protected] within 48 hours of the time of registration. A full refund will be given provided written documentation is received within the 48-hour window.
  • Please Note: Non-refundable payments for athletes who withdraw may not be converted to a donation to the University.

F.5. Camp Transfers

  • Participants may transfer to a different sports camp within the same sport, coaching staff, within the same summer without penalty provided there is available space. All requests for transfers must be submitted in writing via email at [email protected] The difference in fee must be paid by the participant, or if of less value, will be refunded.
  • A participant’s registration may not be transferred to a camp that is not currently listed on the Brown Summer Sports Camps website.

F.6. In-Camp Attendance Changes

  • Participants that change attendance options within a camp, including residential to commuter status later than 7 days prior to the start of camp are not eligible to receive a refund on the price difference. All requests for changes must be submitted in writing via email at [email protected]

F.7. Limited Accident and Sickness, Short-term, Insurance Plan

  • All participants are required to show proof of health insurance with a US carrier upon submission of the Medical Authorization and Health History Form. If you cannot provide proof of insurance you must purchase a limited insurance policy for the duration of the camp, you may do so for $35, per camp. Information on how to purchase will be posted in early Spring.